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Department Assistant II - Financial Aid

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

Important Information:

  • Incomplete applications packets will not be considered
  • Evidence of minimum qualifications must be established in the online application form.
  • It is important to confirm that your required documents have been uploaded correctly before final submission of your application packet. Applicants may receive a confirmation number prior to all documents being uploaded to application packet if submitted during the conversion phase. Packets received with documents that failed to convert will be screened out as incomplete.

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Position Information

Position Information

Job Title: Department Assistant II - Financial Aid
Position Number: 02191
Posting Date 09/06/2017
Closing Date
Initial Screening Date 09/20/2017
Open Until Filled Yes
Position Type: Classified
Rate:
Work Week 40 hrs per week, 12 month position
Minimum Salary: $2,679.17 per month
Maximum Salary: $3,785.60 per month (Maximum entry $2,679.17 per month)
Benefits:

Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP).

In addition, employees have the option to purchase:
•Flex 125
•AFLAC Policy
•Supplemental voluntary life insurance
•403b Tax Shelter Annuity

All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service.

College/Site: Cerro Coso College
Location CC-Main Campus, Ridgecrest
Basic Function

Under the direction of an assigned supervisor, provide a variety of clerical services to College administrators, faculty and staff; provide information to the faculty, staff, students and public; provide staff assistance to departments.

Distinguishing Characteristics:

The Department Assistant II performs typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guidelines.

Representative Duties:

Perform general clerical work; file, schedule appointments and process personnel information; order, distribute and maintain office supplies.

Type and proofread a wide variety of reports, letters and memos; type from rough draft, verbal instructions or transcribing machine recordings; compose routine correspondence related to responsibilities assigned; assist in gathering information for College, District and State reports.

Provide information on classes, instructors and schedules to other offices and the general public; issue, receive, type and process various applications, permits and other forms; receive and sort mail.

Perform a variety of work involved in student and employee assistance, preparation of invoices, preparation of payroll, inventory, time cards, accounts and bank deposits, and administration and scoring exams.

Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, the public and outside agencies.

Organize and maintain filing systems; maintain records related to area of assignment including employee files, affirmative action records, worker’s compensation files, job announcement, application, interview and fiscal files.

Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.

Serve as a receptionist; answer the telephone and provide information to the general public regarding community college policies and procedures as required.

Order, receive and process textbooks, materials and supplies for students and staff; process refunds; perform cashiering duties; process billing for outside agencies; balance and provide related sales reports.

Process and verify financial aid, employment and student assistance program documents.

Exercise functional and technical direction over student assistants as assigned; assist in the selection of staff and student assistants.

Perform related duties as assigned; duties performed at extension sites may be diverse and varied.

Education and Experience

Any Combination Equivalent to:

Graduation from high school AND two years of responsible clerical experience.

Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.

Note: The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Knowledge and Abilities

Knowledge of:

Modern office procedures, methods and computer equipment.

Word processing methods, techniques and programs.

Correct English usage, spelling, grammar and punctuation.

Principles and practices of record-keeping.

Ability to:

Learn, interpret and apply the policies and procedures of the District.

Perform general clerical work including maintenance of appropriate records and compiling information for reports.

Work courteously with students and the general public on the telephone or in person.

Assist in budget preparation, monitoring and administration

Perform simple mathematical calculations.

Operate a variety of office machines including a computer and applicable software.

Understand and follow oral and written direction.

Communicate effectively both orally and in writing.

Establish and maintain cooperative and effective working relationships with others.

Salary Grade 35.0
Special Instructions to Applicants

First Review of Applications:
Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on September 20, 2017 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
Completed application packet must include:
• Completed Online Application for Employment form
• Current resume
• Letter of interest (Cover Letter)
• Copy of legible transcripts, if applicable
• List of six (6) professional references – Listed on application form

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

Recruitment Status (tentative):
• Application Screening: TBD
• Interviews: TBD

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about the position?
    • Newspaper
    • Internet
    • Employee
    • Walk-in
    • Chronicle for Higher Education
    • Employment Agency
    • KCCD Employee
    • Other
  2. * The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
    • I understand the above statement.

Optional & Required Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents
  1. Other Document
  2. Transcripts