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Admissions & Records Technician I

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

Important Information:

  • Incomplete applications packets will not be considered
  • Evidence of minimum qualifications must be established in the online application form.
  • It is important to confirm that your required documents have been uploaded correctly before final submission of your application packet. Applicants may receive a confirmation number prior to all documents being uploaded to application packet if submitted during the conversion phase. Packets received with documents that failed to convert will be screened out as incomplete.

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Position Information

Position Information

Job Title: Admissions & Records Technician I
Position Number: 02178
Posting Date 08/24/2017
Closing Date
Initial Screening Date 09/07/2017
Open Until Filled Yes
Position Type: Classified
Rate:
Work Week 40 hours per week, 12 months per year
Minimum Salary: $2,957.31 per month
Maximum Salary: $4,178.59 per month (maximum entry $2,957.31)
Benefits:

Our competitive benefits package includes medical, dental, and vision insurance; life insurance and dependent life coverage; long-term disability insurance, and an employee assistance program (EAP).

In addition, employees have the option to purchase:

  • Flex 125
  • AFLAC Policy
  • Supplemental voluntary life insurance
  • 403b Tax Shelter Annuity

All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service.

College/Site: Cerro Coso College
Location CC-Main Campus, Ridgecrest
Basic Function

Under the direction of an assigned supervisor, perform a variety of technical duties in the Admissions and Records Office; perform specialized duties in one or more technical areas of admissions and records; provide information about the College to faculty, staff, students and the general public.

DISTINGUISHING CHARACTERISTICS:

Incumbents in the Admissions and Records Technician I class perform the full range of admissions and records duties while specializing in one or more areas such as transcripts, residence and records. Incumbents in the Admissions and Records Technician II class perform advanced work in areas such as evaluations, master or class scheduling, or serving as lead to an admissions and records function or unit.

REPRESENTATIVE DUTIES:

Review applications for admission for accuracy and completeness; code applications; determine students’ residency status; calculate non-residency fees.

Provide information to students and applicants on curriculum, admissions requirements, residency requirements and course fees; provide information to veterans and their dependents regarding eligibility for benefits and procedures related to the veteran benefits program.

Process student enrollment registrations; check registration forms for accuracy; calculate and receive registration and transcript fees; enroll students in classes; prepare and mail registration confirmation forms, parking permits and maps to students.

Assist in evaluating student records for graduation and transfer eligibility; post units and grade points to student records; calculate grade point averages; assist in preparing certifications of general education requirements for four-year colleges and universities; maintain student status for various committees; provide list of graduates to graphics department for printing of commencement program.

Process program changes; drop students from canceled classes; issue refunds for registration cancellations.

Input student data into data processing terminal; update name and address changes on transcripts and in student files as needed; maintain separate records of non-resident student accounts.

Prepare records and copies of transcripts for students; mail copies of transcripts and
verifications of enrollment as requested; place holds on student records when they have financial obligations to the campus; process subpoenas.

Prepare and distribute probation and disqualification letters to students; update academic status on student records.

Prepare a variety of statistical reports including annual student enrollment, course registration and positive attendance reports; gather and maintain files on college demographics.

Count and balance cash registers each day; prepare daily bank deposits for all monies received.

Determine whether students meet residency requirements in accordance with State and District policy.

Review and evaluate military records to allocate college credits; post military credits to students’ permanent records.

Collect final grades from instructors; review final grades for accuracy before processing; post credits granted through examination onto student records; post graduation dates onto review records.

Distribute roll sheets with attendance and grading policies to all instructors; answer questions and provide information regarding policies.

Perform related duties as assigned.

Education and Experience

Any Combination Equivalent To:

Graduation from high school supplemented by college-level course work in business or related field AND three years of general clerical experience preferably at least one year in an Admissions & Records role.

Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.

Note: The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Knowledge and Abilities

KNOWLEDGE OF:

  • Modern office procedures, methods and computer equipment.
  • Business letter writing and report preparation.
  • Basic arithmetic.
  • Course descriptions and articulation agreements.

ABILITY TO:

  • Perform arithmetic calculations quickly and accurately.
  • Maintain accurate student attendance and transcript records.
  • Operate microfilm and computer or data processing equipment used in maintaining office files.
  • Respond to requests and inquiries from faculty, staff and students.
  • Evaluate student records for graduation and transfer requirements.
  • Calculate grade point averages quickly and accurately.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain cooperative working relationships with those contacted in the course of work AND a demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
Salary Grade 37.0
Special Instructions to Applicants

First Review of Applications:
Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on September 7, 2017 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packet must include:
• Completed Online Application for Employment form
• Current resume
• Letter of interest (Cover Letter)
• Copy of legible transcripts, if applicable
• List of six (6) professional references – Listed on application form

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

Recruitment Status (tentative):
• Application Screening: TBD
• Interviews: TBD

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about the position?
    • Newspaper
    • Internet
    • Employee
    • Walk-in
    • Chronicle for Higher Education
    • Employment Agency
    • KCCD Employee
    • Other
  2. * The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
    • I understand the above statement.

Optional & Required Documents

Required Documents
  1. Cover Letter
  2. Resume/CV
Optional Documents
  1. Transcripts
  2. Other Document