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Financial Aid Assistant Director

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

Important Information:

  • Incomplete applications packets will not be considered
  • Evidence of minimum qualifications must be established in the online application form.
  • It is important to confirm that your required documents have been uploaded correctly before final submission of your application packet. Applicants may receive a confirmation number prior to all documents being uploaded to application packet if submitted during the conversion phase. Packets received with documents that failed to convert will be screened out as incomplete.

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Position Information

Position Information

Job Title: Financial Aid Assistant Director
Position Number: 02158
Posting Date 08/14/2017
Closing Date
Initial Screening Date 08/28/2017
Open Until Filled Yes
Position Type: Management
Rate:
Work Week 40 hours per week, 12 month position
Minimum Salary: $85,307.16 annual
Maximum Salary: $111,930.39 annual (maximum entry $89,625.84 annual)
Benefits:

Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP).

In addition, employees have the option to purchase:

  • Flex 125
  • AFLAC Policy
  • Supplemental voluntary life insurance
  • 403b Tax Shelter Annuity

All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service.

College/Site: Bakersfield College
Location BC-Main Campus
Basic Function

Under the direction of the Director, Financial Aid, supervises the operation and activities of assigned functions within the Financial Aid office.

KEY ACCOUNTABILITIES

• Provide operational guidance and perform technical and complex financial aid duties, including oversight of specific programs, activities, determining award amounts, and reconciliation of various programs as assigned

• Effectively utilize technology and software to maintain communication to prospective and current financial aid students in providing accurate financial aid information

• Coordinate the Financial Aid Satisfactory Academic Progress appeal process as well as participation and dissemination of financial literacy on campus

Education and Experience Minimum Qualifications:
  • Bachelor’s degree from an accredited college or university.
  • Three years of progressively responsible experience in financial aid.

Desired:

  • Five years of progressively responsible experience in Financial Aid with extensive knowledge of federal and state regulations and financial aid program. Supervisory experience within financial aid programs is highly desirable.
  • Familiarity with the administration of Title IV programs.
  • Experience with Banner or other enterprise information management systems. Banner experience is highly desirable.
  • Demonstrated knowledge of all federal and state financial aid regulations.
  • Prior successful experience with advances Financial Aid technology and innovation.

Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.

Note: The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Knowledge and Abilities

EXAMPLES of DUTIES:

1. Assist the Director in planning and implementing policies and procedures that govern the day-to-day operations of the Financial Aid and Scholarships Office.

2. Supervise, train, evaluates, and provides work direction and guidance to assigned staff.

3. Assist the director with strategic planning, business planning, and other initiatives related to the operations.

4. Assists in compliance standards for federal and state financial aid programs; ensures conformance to federal, state, and District policies, procedures and regulations

5. Assists in the preparation and submission of statistical and electronic data’s related to financial aid.

6. Assist with outreach activities and dissemination of financial aid information to the campus community as appropriate; coordinate financial aid orientations and workshops to constituents.

7. Participate in budget preparation and administration, prepare cost estimates for budget recommendation, submit justifications for expenditures, and monitor and control expenditures.

8. Advises students in matters related to financial aid, scholarships and grants, including explanation of application procedures, regulations and policies.

9. Coordinate the financial aid application and award process with other departments and employees to help further student retention and success.

10. Represent the college at professional and community organizations; participate on related professional conferences and in-service activities; participate in college activities and committee.

11. Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

  • Knowledge of and commitment to the California Community College mission.
  • The ability to organize and develop computerized financial aid procedures.
  • The ability to market the financial aid program to the students and to the community.
    The ability to handle sensitive and complex issues.
  • A thorough knowledge of state and federal guidelines and regulations for financial aid.
  • Demonstrated ability to manage comprehensive financial aid funds in excess of $11 million.
  • Communication skills appropriate to advising and collaborating with students, faculty, administration, and the community.
  • Demonstrated ability to effectively work with persons of diverse socioeconomic and ethnic backgrounds.
  • Knowledge of principles of supervision, training, and practices of office management.
  • Knowledge of computer operations/data processing systems.
  • Knowledge of accounting, budgeting, and fiscal reporting.
  • Knowledge of principles and techniques of interviewing.
  • Ability to prepare statistical reports.
  • Ability to apply legal and policy provisions to various problems consistently and correctly.
  • Ability to establish and maintain cooperative and helping working relations with students, staff, and others contacted in course of work.
Salary Grade G
Special Instructions to Applicants

Complete application packets will be accepted until the position is filled, but those received by August 28, 2017 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packet must include:

  • Completed Online Application for Employment form
  • Current resume
  • Letter of interest (Cover Letter)
  • Copy of legible transcripts, if applicable
  • List of six (6) professional references – Listed on application form

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

Recruitment Status (tentative):

  • Application Screening: TBD Interviews: TBD

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about the position?
    • Newspaper
    • Internet
    • Employee
    • Walk-in
    • Chronicle for Higher Education
    • Employment Agency
    • KCCD Employee
    • Other
  2. * The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
    • I understand the above statement.

Optional & Required Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
  3. Transcripts
Optional Documents
  1. Other Document