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Dean of Institutional Effectiveness

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

Important Information:

  • Incomplete applications packets will not be considered
  • Evidence of minimum qualifications must be established in the online application form.
  • It is important to confirm that your required documents have been uploaded correctly before final submission of your application packet. Applicants may receive a confirmation number prior to all documents being uploaded to application packet if submitted during the conversion phase. Packets received with documents that failed to convert will be screened out as incomplete.

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Position Information

Position Information

Job Title: Dean of Institutional Effectiveness
Position Number: 02146
Posting Date 07/27/2017
Closing Date
Initial Screening Date 08/17/2017
Open Until Filled Yes
Position Type: Management
Rate:
Work Week 40 hours per week, 12 month position
Minimum Salary: $116,684.96 annual
Maximum Salary: $153,100.78 annual (maximum entry $119,602.08 annual)
Benefits:

Medical, dental and employee assistance plans are provided for the employee and dependents. The District also provides life insurance plans for the employee, as well as an 8.25% contribution to the State Teacher’s Retirement plan. Additional types of insurance may be purchased with pre-tax dollars through an IRS 125 flexible benefit program.

College/Site: Bakersfield College
Location BC-Main Campus
Basic Function

Under the direction of the College President, the Dean of Institutional Effectiveness provides leadership in the college’s strategic planning processes, while promoting a climate of student success in support of the college’s data-driven completion and enrollment initiatives. In addition to managing the college-wide planning efforts, the Dean leads the review and assessment of student learning outcomes and student success, establishes a college culture of meaningful evaluation of institutional effectiveness, and sets a college research agenda through assessment of the institutional mission and goals.

EXAMPLES OF DUTIES

1. Plan, organize, coordinate, manage and evaluate all institutional effectiveness processes.

2. Coordinate a systematic and integrated institutional planning process that is aligned with accreditation, the campus strategic and master plans, and other planning related requirements.

3. Sustain and further develop the College’s culture of inquiry within the institution and support the development and assessment of college-wide institutional goals, student learning outcomes, and administrative support outcomes.

4. Manage and coordinate the collection, analysis, and reporting of data related to but not limited to, student equity, enrollment, and student success.

5. Coordinate timely responses to external agencies and other ongoing college efforts to measure effectiveness.

6. Serve in leadership roles on committees related to integrated planning and evaluation, as assigned.

7. Coordinate college-wide systems of academic and service area program reviews; administer the online accountability management system’ provide orientation and support to programs and services areas in understanding and completing the program review process. ??
8. Serve as the College’s liaison in matters related to institutional effectiveness, including serving on the District Strategic Planning Committee.
9. Collaborate with the District, campuses, and other colleges on matters relating to strategic planning, institutional effectiveness, and accreditation.

10. Prepare reports and make presentations as necessary; assure the preparation, distribution and maintenance of required reports, records and files.

11. Plan organize, direct, and coordinate the college’s planning and institutional effectiveness functions and operations. Develop, coordinate, and maintain an annual calendar of institutional planning activities and milestones.

12. Set the institutional research agenda to support the college’s planning, implementation, and review of both major goals and operational agendas. Foster the development of a “culture of evidence” in support of student success.

13. Develop, disseminate, and interpret analytical information related to programs, services, and processes and analytics supportive of educational planning, student learning outcomes.

14. Accreditation

15. Develop, implement, evaluate strategies to monitor and improve the quality of educational services.

16. Prepare, submit, and monitor the annual budget for areas of responsibilities. Manage financial resources consistent with college policies and sound management principles. Develop, prepare, present and submit reports regarding areas of responsibility.

17. Serve on committees as appropriate; organize and chair meetings, lead workshops, facilitate group discussions and involve faculty and staff in idea generation, goal setting, and decision making.

18. Represent, as appropriate, the college to national, state and local agencies, organizations, associations, conferences, and the community.

19. Administers areas of responsibility in accordance with college policies, federal, state and local laws, codes and regulations.

20. Coordinates special projects and initiatives as assigned.

21. Responsible for overseeing all aspects of college planning and evaluation.
22. Provides leadership in the management of college-wide planning efforts while establishing a college culture of institutional effectiveness.
23. Leads the college in the review, revision and implementation of the Educational Master Plan.

24. Performs research studies that support planning, evaluation, budgeting, accreditation, and policy.

25. Develops and monitors budgets and maximizes financial resources.

26. Oversees the college’s grant efforts.

27. Directs and conducts an array of research to identify and assess the college’s short and long-range institutional needs and opportunities. Collects, prepares and maintains statistical information and establishes the appropriate quantitate and qualitative research design and statistical tools to be used in research and decision support.

28. Directs and participates in research for establishing institutional accountability measures and key performance indicators. Works with administrators and external agencies to determine outcomes and measures.

29. Provides data and performance measurement support to processes that review programs, accreditation, and compliance.

30. Researches trends in community-based demographics and economics, trends in education and a variety of other information used to support decisions.

31. Leads the college in the review and assessment of student learning outcomes and student success.

32. Assists with, or directs the development of, surveys conducted by the college and directs or performs analysis and preparation of reports based on those surveys.

33. Monitors data integrity.

34. Supervises data analysis and trend monitoring.

35. Lead the systematic integration of planning and program review in institutional effectiveness, staff development, accreditation grants evaluation, and budgeting, ensuring alignment with the College strategic plan, the educational master plan, and accreditation process.

36. Plan, implement, and evaluate short and long range strategies, goals and objectives for College strategic planning and direct the design and implementation of an annual evaluation of the College’s Institutional plans and its planning processes.
37. Plan and direct the development, coordination and maintenance of an annual Office of Institutional Effectiveness calendar for on-going and ad-hoc intuitional research and assessment.

38. Evaluated learning and service area outcomes and develop measurement instruments to analyze outcomes for departments and units developing effectiveness and performance analysis.

39. Direct the preparation of and provide support for a variety of mandated and requested College, District, State and Federal reports including accreditation reports, educational master plant, etc.

40. Provide instructional leadership for assigned academic departments and work with department chairs in curriculum maintenance and development in areas of responsibility.

41. Act as liaison with District, State, and federal governing bodies regarding College programs and practices.

42. Develop program goals and objectives and monitor outcomes.

43. Market the College and specific academic programs to the College community and the general public.

44. Administer grant and program funds to achieve expected outcomes.

45. Serve on College and District committees as appropriate.

46. Other duties as assigned.

Education and Experience MINIMUM QUALIFICATIONS:
  • Master’s degree from an accredited institution, or possession of a valid California Community College Supervisory Credential, AND one year of formal training, internship, or leadership experience reasonably related to the administrative assignment. Evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

  • Three years of experience in the development of strategic plans, conducting research-analyses for an institution, interpreting data, and presenting findings.

    Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.

    Note: The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.
Knowledge and Abilities Knowledge of:
  • Mission of the California Community Colleges
  • Community college academic and student programs, regulations, and policies
  • Principles of employer-employee relations
  • Principles of college management
  • Use of technology in the delivery of instruction and student services
  • Familiarity with distance learning methodologies and management
  • Teaching and learning strategies
Ability to:
  • Plan, organize, develop and evaluate programs, and support services;
  • Plan, organize, direct, and evaluate the activities and personnel of the assigned area;
  • Develop and evaluate comprehensive plans to meet current and future needs of assigned area;
  • Communicate effectively, both verbally and in writing, with faculty and staff, students and community members;
  • Train, supervise, and evaluate personnel;
  • Apply current and emerging information, networking, and related technologies;
  • Develop and effectively manage a budget. Interpret, apply and explain rules, regulations, requirements, policies and procedures;
  • Work effectively with students, faculty, and staff from multi-cultural backgrounds and promote access and equity;
  • Work effectively with personnel at all levels of the college;
  • Maintain current knowledge of program rules, regulations, requirements, and restrictions;
  • Analyze situations accurately and adopt an effective course of action; plan and organize work;
  • Meet schedules and timelines;
  • Apply and use effective interpersonal skills using tact, patience and courtesy; * Challenge and motivate staff, and communicate effectively with a wide range of constituencies;
  • Identify resources and develop grant or special project applications;
  • Foster shared governance, consensus building, and team approach to management.
Salary Grade K
Special Instructions to Applicants First Review of Applications: Complete application packets will be accepted until the position is filled, but those received by 5:00 p.m. (Pacific Standard Time) on August 17, 2017 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
  • Completed Online Confindential/Management Position application form
  • Current resume
  • Letter of interest (Cover Letter)
  • Copies of legible transcripts
    * Application Screening: TBD
    * Interviews: TBD
    Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about the position?
    • Newspaper
    • Internet
    • Employee
    • Walk-in
    • Chronicle for Higher Education
    • Employment Agency
    • KCCD Employee
    • Other
  2. * The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
    • I understand the above statement.

Optional & Required Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
  3. Transcripts
Optional Documents
  1. Other Document
  2. Other Document (2)